This may be especially important for photographers who strive to get the lighting just right when capturing your most special moments.Determine what kind of favors or charitable donations you plan on having at your event also. Thank You Notes – Keep a detailed list of who sent you what gifts along with receipts; this will make sending out your thank you notes after your event much easier. The wording provides essential information and details of your event, while the appearance of the invitation gives your guest the first glimpse of what they can expect at the event.It is usually wise to get your thank you notes as this point too.Determine what information you will need to communicate to your guests; do you need reception cards or direction cards? It is also wise to get a proof or a preview of your invitations before you place your final order to have them printed.Save the Dates are typically sent out anywhere from 6 months to a year in advance and give people extra time to plan if they need to travel or simply to reserve time on their calendar.The actual invitation to your event is typically sent out 6-10 weeks prior to the event date, but can be ordered anytime from 4 to 6 months in advance.Make sure you check your list every now and then, especially in the final month prior to your event.Entertainment – Book the entertainmentyou plan to have at your event. Make sure they have a chance to walk through your venue, or at least see images, so they have some familiarity with the venue and layout.
As you begin the process, remain conscious of how much time, money and resources you are allocating to each aspect of your event, and subtract that from your initial budget.
Certain venues will have capacity limits, and other capabilities based on the number and types of guests.
For example, if you have a lot of children attending your event, or perhaps friends and family flying in from other parts of the world, these factors could influence your venue decision.
And if you and your fiancé are in agreement from the get-go, when you begin to hear opinions from friends and family members down the road, because everyone will share their opinions with you about how they think you should do certain aspects of your event, it will be much easier to say “The two of us actually already came up with an idea for this”.
Guest List – you don’t have to finalize your guest list at this time, but you need to determine an estimation of how many guests you would like to attend your event.
Venue – begin looking at where you want to have your event.